MINUTES OF MEETING

20th September 2021, Eardisley Village Hall

Present: Cllrs Alan Watkins, Phil Bayliss, Ian Bowman, Chris England, James Forrest, Ken Goodman, Geoff Greenhill, Nancy James, Yvonne King, Andrew Layton, Terry Morgan, Lewis Price, Sue Prosser, Paul Whittall and Steven Whittall

In Attendance: Herefordshire Council Cabinet Member for Infrastructure & Transport Cllr John Harrington, Ward Councillor Graham Jones, visiting Councillors Adrian Chapman (Brilley PC) and James Gibson-Watt (Glasbury Community Council), Clerk to the Parish Council, Alison Morgan

Members of the Public: 12

1. Apologies were accepted from Cllr Tony Raymond

2. No Declarations of Interest or requests for Dispensation were received for this meeting.

3. Open Discussion:

3.1. Cabinet Member Address: Points covered in this session included:

• Storm Dennis flood damage on A438 near toll bridge, Whitney. Due to scale of repairs, HC had had to secure borrowing. Works & options are complex and design specification has taken time to finalise. Ecological factors are also impacting timelines. Anticipated works should be possible late spring 2022 and the aim is to enforce minimum road closures while repairs are implemented. Tendering process for works is underway.
• Flooding of property at Hobby Lyons and need for dialogue on a flood alleviation scheme for Eardisley.
• Riparian landowner responsibilities for ditches and drainage; request for clarification on escalation process.
• Drainage issues pertaining to Silver Birch (Eardisley), blocked culverts, reported lack of drains and low lying dropped curbs in central Eardisley and flooding on Woods Eaves Road.
• Cllr Harrington invited the PC and members of the public to contact him directly to assist with problems being routed to the most appropriate members of staff (HC or BBLP).
• Cllr King highlighted an error in recent Winforton road closure notices, which wrongly identified one of the roads to be closed as The Courtlands when, in fact, it is the road leading to Courtlands Farm. This had been pointed out to Andy Underwood, Delivery Manager, Complete Utilities and residents were reassured.

3.2. Ward Councillor Address: Graham advised there was little new to report due to postponed meetings. Children’s Services in Herefordshire is under a legal notice to improve; sale or repair of the Shire Hall is still under review. HC has introduced a free weekend bus scheme (the Clerk will circulate details).Graham was able to confirm that due to the improvement in HC’ performance in securing 6.9 years housing supply, there was now no need for the Ramblers Way latest planning application to be re-directed to Planning Committee. It will and be ruled on by the responsible HC Planning Officer whose report should be available shortly.

3.3. Public Participation Period:

    • Mrs Warne raised the matter of the Winforton Stone Cross, voicing concerns about its protection and the need for action, requesting PC backing (Item 7 below refers).
    • A request was made for more dog waste bins in Eardisley.

4. Minutes of the last meeting held on 26th July were APPROVED as a true record; they were duly signed by the Chair and will be available via the PC web site very soon.

5. Finance & Compliance Working Group Report: The Clerk reported the PC’s VAT claim (£879.00 approx.) has been submitted to HMRC; bank reconciliation paperwork, together with reports had been produced from the new accounting system and will be reviewed shortly; the annual governance public inspection period of the accounts was concluded and it should be possible to review the half year budget performance at the next meeting in October.

6. Planning Matters: Focus groups had continued work to draft applications for submission relating to listing of assets of community value.

6.1. Councillors were asked to consider the draft application forms as follows:

6.1..1. The Tram Inn (Eardisley): concerns had been raised by members of the public about the future of this valued local asset. These concerns were upheld by councillors and, after discussion, it was RESOLVED the draft application prepared should be submitted without change.

6.1..2. The Sun Inn (Winforton): the village of Winforton has few community resources and, as such, the public house is considered one of the most important community assets. Councillors RESOLVED the draft application should proceed as recommended by the Planning Working Group.

7. Stone Cross Winforton: Councillors were asked to consider whether the Parish Council should participate in a possible project to move or make changes to this historic monument. Further to the previous PC resolution in April 2017, councillors re-considered the role of the PC and CONCLUDED there was no change in overall thinking. In summary, the PC’s view is that any such project should be community led, in collaboration with the relevant agency, e.g., Historic England or Planning Authorities. The PC would, of course, consider any future planning application placed before it in the usual way.

8. Highways Working Group Report: Topics included the HC offer to provide a PC specific briefing on riparian landowner responsibilities, which will be taken up by the PC; a speed reduction initiative in Pembridge will be monitored for relevance to Eardisley; road repairs status and flood alleviation at Hobby Lyons. The report can be found in full on the Highways page of the EGPC web site: https://eardisleygrouppc.org/highways-working-group-reports/ Current and past SID reports are available here: https://eardisleygrouppc.org/highways/speed-indicator-devices-sids/

9. Environment Matters: The following items were brought to the attention of Cllr Harrington during the open session (3.1 above):

9.1. Concerns of residents about flooding from Chennels Brook (Hobby Lyons), Eardisley and

9.2. Consideration of the flood risk from the overgrown waterway to the east of the bridge in central Eardisley.

Cllr Harrington invited both the residents (item 9.1) and the Parish Council (9.1 and 9.2) to address their concerns to him in writing and he would raise them with the relevant council/BBLP personnel.

10. Community Matters:

10.1. Following the PC’s recent success in obtaining free saplings for hedge planting at the Millennium Green from the Woodland Trust, it was AGREED councillor representatives on the Millennium Green Trust Committee would liaise with the trust regarding planting, etc.

11. Payments and Receipts:

11.1. Bank balances as at 9th September 2021 were reviewed and noted. A summary is attached to these minutes.

11.2. The following payments made under delegated powers or prior approval in Minutes since the meeting on 26th July were RATIFIED:

Ref. Payee Description Gross Amount (£) VAT (£)
11.2.1 MCG Davies WO 06 Lengthsman 160.00 0.00
11.2.2 Herefordshire Council Green Bags (2 Boxes) 480.00 0.00
11.2.3 Signs of Cheshire Ltd Noticeboards Balance 1,266.00 211.00
11.2.4 Amazon Noticeboard Magnets 59.95 9.99

11.3. It was RESOLVED to pay the following:

Ref. Payee Description Gross Amount (£) VAT (£)
11.3.1 A Morgan Office Expenses (Jul-Aug) 27.08 2.72
11.3.2 A Morgan Salary (Sept 2021)* As per contract of employment

12. Correspondence: The following correspondence was noted:

12.1. HC Reminder of Precept Requests 2022/23 (deadline 31st December 2021)

12.2. Email from Mr Copping Joyce regarding speeding issues Eardisley and the possibility of installing permanent electronic signage.

12.3. Public Notice of road closures in Winforton on account of rural fibre installation works

13. Matters for the Next Agenda – No discussion.

Please send Agenda items for the next meeting to the Clerk by Monday, 11th October 2021, thank you.

NEXT MEETING: Monday, 18th October 2021, 7:30pm, Eardisley Village Hall